Get a monthly Beaconstac user access summary
Keep user records visible so access reviews do not become a surprise task.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List Users
Tool to list all users with optional filtering, searching, ordering, and pagination. use when you need to retrieve user records across your organization.
Why this helps
User access changes are easy to miss when reviews depend on memory.
- Improve access visibility
- Create a repeatable review point
- Reduce forgotten user changes
Setup
Build it in a few focused steps.
- 1Connect Beaconstac in Notis once.
- 2Create a monthly automation for user access review.
- 3Describe the user fields and changes to summarize.
- 4Pick a monthly cron schedule and choose where reports go.
- 5Test with one run.
Questions about this workflow
Can it list all users?
Yes, the list users action supports organization-wide retrieval with filters.
Does it change access?
No, this workflow only reports user records.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Beaconstac. A trigger fires from one place; an action lands in another.
Google Docs triggers
Beaconstac actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Place
Tool to create a new place for location-based assets. use when you need to register a new physical place under an organization.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create QR Template
Tool to create a new qr code template. use when you need reusable design presets for qr codes.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Create Tag
Tool to create a new tag for organizing qr codes and other objects. use when you need to categorize qr codes under a specific organization.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Create User
Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Delete QR Code
Tool to delete a qr code by its id. use when you need to remove an existing qr code after validation.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Delete QR Code Template
Tool to delete a qr code template by its id. use when you need to permanently remove a qr code template that is no longer needed.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Delete Tag
Tool to delete a tag by its id. use when you need to remove an existing tag after validation.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
List Bulk QR Code Collections
Tool to list bulk qr code collections. use when you need to filter, search, or order your bulk qr code collections.
Connect any two apps with Notis in the middle.
Google Docs and Beaconstac, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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