Check for an existing Basin form when a keyword appears
A key phrase can start a fast inventory check before anyone builds from scratch.
Trigger
Keyword Detected in Document
Triggers when a specific keyword or phrase first appears in a Google Doc. This trigger monitors a Google Doc and fires once when the specified keyword is detected. After the keyword is found, the trigger will not fire again until reset.
Action
Get Forms
Tool to retrieve a list of all forms. use after authentication to fetch all your forms.
Why this helps
New process language triggers duplicate form requests because existing options are hard to discover.
- Reuse existing forms where possible
- Respond quickly to new process signals
- Reduce unnecessary setup
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Basin in Notis once.
- 2Create an automation named Keyword form inventory.
- 3Tell Notis to retrieve Basin forms and identify matches for the keyword context, then report the best next action.
- 4Pick Keyword Detected in Document as the trigger.
- 5Choose a report channel and test with one keyword occurrence.
Questions about this workflow
Does the keyword event repeat?
It fires once until reset, according to event 9139.
What does Notis do with the inventory?
It compares the keyword context with existing forms and reports matches.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Basin. A trigger fires from one place; an action lands in another.
Google Docs triggers
Basin actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Form
Tool to create a new form in basin. use when you need to automate form setup with name, timezone, and project association; optionally configure redirect, notifications, or spam protection.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Form Webhook
Tool to create a new webhook for a specific form. use when you need to programmatically add a webhook once you have the form id and callback url confirmed.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Create Notification
Tool to create a new notification webhook. use when you need to forward form submissions to an external service.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Create Project
Tool to create a new basin project. use when you need a new organizational container for forms. example: "create a project named marketing leads."
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Delete Form
Tool to delete a form. use when permanently removing a form after it's no longer needed. ensure the form id is correct; this operation is irreversible.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Delete Integration
Tool to delete a form webhook integration. use when removing an obsolete integration by id.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Delete Project
Tool to delete a project. use when you need to remove a project after confirming its id. returns the deleted project's details.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Delete Webhook
Tool to delete a specific webhook. use when you need to remove a webhook from a form after confirming its id.
Connect any two apps with Notis in the middle.
Google Docs and Basin, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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