Bring Apilio text settings forward when a document keyword appears
A single phrase can signal action. Pair it with the text configuration that shapes your response.
Trigger
Keyword Detected in Document
Triggers when a specific keyword or phrase first appears in a Google Doc. This trigger monitors a Google Doc and fires once when the specified keyword is detected. After the keyword is found, the trigger will not fire again until reset.
Action
Get String Variables
Tool to fetch all string variables. use after authenticating the apilio api.
Why this helps
Keywords can trigger urgency while the response details remain buried in another tool.
- Creates a clear keyword checkpoint
- Surfaces response text settings
- Reduces delayed follow-up
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Apilio in Notis once.
- 2Create an automation for keyword response review.
- 3Tell Notis to retrieve Apilio string variables and summarize the values relevant to the detected keyword.
- 4Pick Keyword Detected in Document as the trigger.
- 5Choose a report channel and test with a document containing the keyword.
Questions about this workflow
Will it repeat for every occurrence?
The trigger fires once when the keyword is found and needs a reset before it fires again.
Can I monitor a phrase instead of one word?
Yes. The trigger supports a specific keyword or phrase.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Apilio. A trigger fires from one place; an action lands in another.
Google Docs triggers
Apilio actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Boolean Variables
Tool to fetch all boolean variables. use when you need the full list of boolean variables and their current states.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Conditions
Tool to fetch all evaluatable conditions. use when you need to list available conditions.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Get Logicblocks
Tool to fetch all logicblocks of a user. use after authenticating with apilio api when you need to list available logicblocks.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Get Numeric Variables
Tool to fetch all numeric variables. use after authenticating the apilio api.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Get String Variables
Tool to fetch all string variables. use after authenticating the apilio api.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Connect any two apps with Notis in the middle.
Google Docs and Apilio, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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