Create an Affinda organization for a new root folder
Set up a matching Affinda organization when a new business area appears.
Trigger
New Folder Created in Root
Triggers when a new folder is created in the root folder of Google Drive. This trigger monitors Google Drive and fires when new folders are detected in the root directory.
Action
Create Organization
Tool to create a new organization. use when you have a unique organization name and want to group resources under it.
Why this helps
New business units require repeated account setup before document processing can begin.
- Accelerates new unit setup
- Keeps top-level structures aligned
- Reduces repeated administrative work
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Affinda in Notis once.
- 2Create an automation named Root folder organization setup.
- 3Tell Notis to create an Affinda organization for qualifying new root folders using the folder name.
- 4Pick New Folder Created in Root as the trigger.
- 5Choose a report channel and test with a safe sample folder.
Questions about this workflow
Should every root folder create an organization?
State the qualification rule in the prompt so Notis can apply it consistently.
Can the organization name be changed later?
Yes. Use the Affinda organization update action in a separate workflow.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Affinda. A trigger fires from one place; an action lands in another.
Google Docs triggers
Affinda actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Batch Update Annotations
Tool to update multiple annotations in one request. use when you need to modify parsed values or other fields across many annotations at once.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Collection
Tool to create a new collection. use after you have a valid workspace id and want to group documents by a specific extractor within that workspace.
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Create Document
Tool to upload a new document for parsing. use when you have the document file or a public url and need to extract structured data immediately.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Create Organization
Tool to create a new organization. use when you have a unique organization name and want to group resources under it.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Create RESTHook Subscription
Tool to create a new resthook subscription. use after confirming your webhook endpoint is ready to receive document event notifications.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Create Tag
Tool to create a new tag. use when you need to label documents in a specific workspace.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Create Validation Result
Tool to create a validation result. use when recording validation outcomes for a document after parsing.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Create Workspace
Tool to create a new workspace. use when you need to programmatically create a workspace container within an organization.
Connect any two apps with Notis in the middle.
Google Docs and Affinda, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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