Automatically Launch Hubspot Campaigns When Meetings Begin
Minutes before your meeting starts, Notis launches a Hubspot campaign—so attendees get timely follow-up before you even connect.
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Create a campaign
Creates a new marketing campaign in hubspot with the specified properties, returning the created campaign data including its `campaignguid`.
Why this helps
You conduct important meetings but forget to launch related campaigns in Hubspot, missing the moment of highest engagement.
- Campaigns launch at the exact moment meetings start
- Attendees receive timely, contextual messaging
- Removes manual campaign launch timing
- Improves engagement and response rates
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Hubspot to Notis
- 2Tell Notis: 'Launch a campaign in Hubspot when a calendar event is about to start' or set up in Automations
- 3Specify the time window (e.g., 15 minutes before the event)
- 4Choose your notification channel
- 5Notis monitors your calendar and creates campaigns at the right moment
- 6Test by scheduling a test meeting and watching the campaign launch on time
Questions about this workflow
Can I use the same campaign template for all meetings?
Yes, or ask Notis to customize the campaign based on meeting topic or attendees.
What if the meeting is rescheduled?
Notis recalculates the trigger time based on the new meeting start time.
Can I send the campaign to non-attendees as well?
By default, it targets attendees. You can ask Notis to expand the audience for broader engagement.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Hubspot. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Hubspot actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Hubspot. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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