Send a client recap letter after every Fireflies meeting
Keep client follow-up moving without reopening the transcript or formatting a document by hand.
Trigger
Transcription Complete Trigger
Triggers when a transcription is complete. Polls Fireflies API for transcripts created or updated since the last poll time. Handles rate limiting gracefully.
Action
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Why this helps
Client promises get buried after meetings, especially when follow-up requires drafting, exporting and mailing a document.
- Captures decisions while context is fresh
- Creates a consistent client-facing recap
- Removes manual document preparation
Setup
Build it in a few focused steps.
- 1Connect Fireflies and Docupost once in the Notis portal.
- 2Create a new automation and name it Client recap letter.
- 3Tell Notis to summarize the completed transcript into a client-ready letter, confirm the recipient and sender details, create a PDF, and send it by letter.
- 4Pick the Fireflies Transcription Complete trigger.
- 5Choose a report channel, then test with one real meeting transcript.
Questions about this workflow
Can Notis send the letter without confirming the address?
The instruction should require confirmation of the recipient and mailing details before sending.
What does the letter include?
You decide in the prompt, such as decisions, commitments, deadlines and next steps from the transcript.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Fireflies to Docupost. A trigger fires from one place; an action lands in another.
Fireflies triggers
Docupost actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Send Letter
Tool to send a letter via u.s. mail with specified recipient, sender, and pdf. use after confirming recipient and document details. example: send letter(to name='john doe', to address='123 main st, ...', file url='https://...')
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Send Postcard
Tool to send a postcard via u.s. mail with specified recipient, sender, and front/back images. use after confirming recipient addresses and design urls. example: send postcard(to name='john doe', ..., front image='https://...', back image='https://...')
Transcription Complete Trigger
Triggers when a transcription is complete. Polls Fireflies API for transcripts created or updated since the last poll time. Handles rate limiting gracefully.
Connect any two apps with Notis in the middle.
Fireflies and Docupost, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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