Create DeskTime projects from completed Fireflies calls
Finish a client call and have the work container ready before follow up begins.
Trigger
Transcription Complete Trigger
Triggers when a transcription is complete. Polls Fireflies API for transcripts created or updated since the last poll time. Handles rate limiting gracefully.
Action
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Why this helps
Creating project shells after every call adds friction and causes follow up work to disappear.
- Starts delivery work with a ready project
- Captures the call context in the project task
- Reduces manual setup after meetings
Setup
Build it in a few focused steps.
- 1Connect Fireflies and DeskTime in Notis once.
- 2Create an automation named Client call to DeskTime project.
- 3Tell Notis to create a DeskTime project and optional starter task from each completed client transcript, using the client and work requested in the transcript.
- 4Pick the Fireflies Transcription Complete trigger.
- 5Choose a report channel, then test with one real client transcript.
Questions about this workflow
What if the transcript does not name a client?
Tell Notis to create a clearly labeled project using the meeting title and flag missing client details in the run report.
Can it create a task too?
Yes. DeskTime action 5229 supports an optional initial task.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Fireflies to Desktime. A trigger fires from one place; an action lands in another.
Fireflies triggers
Desktime actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Project with Optional Task
Tool to create a new project with an optional initial task. use when you need to set up a new desktime project programmatically.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Account Details
Tool to retrieve detailed information about the authenticated user's company account. use after confirming the api key is valid to fetch company name, work settings, account timezone, and timestamp.
Transcription Complete Trigger
Triggers when a transcription is complete. Polls Fireflies API for transcripts created or updated since the last poll time. Handles rate limiting gracefully.
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. use after confirming valid credentials to fetch the organization’s roster.
Get Employee Data
Tool to fetch data for all employees within the company. use after verifying the api key is valid.
Get Employee Projects
Tool to retrieve information about projects assigned to employees, including project names, durations, and statuses. use when you need to fetch per-employee project tracking data for a specific date.
Get Employee Projects and Apps
Tool to retrieve an employee's tracked projects and application usage. use when you need combined project/app time data for a given employee and date (defaults to current user and today). example: "get projects and apps for employee 711867 on 2025-07-28."
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. use when you need projects overview after authentication.
Ping DeskTime API
Tool to check the api's availability and confirm the service is operational. use when you need to verify that the desktime api is reachable and responsive.
Connect any two apps with Notis in the middle.
Fireflies and Desktime, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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