Create CommCare invitations on schedule
Process approved onboarding access at a predictable time each day.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
Why this helps
Invitation requests pile up when access administration happens only when someone remembers.
- Creates predictable access processing
- Reduces queue buildup
- Keeps invitation runs reportable
Setup
Build it in a few focused steps.
- 1Connect CommCare and the approved onboarding source once in Notis.
- 2Create an automation for processing approved invitations.
- 3Tell Notis to create invitations only for entries marked approved.
- 4Pick a Notis cron schedule and choose a report channel.
- 5Run one test execution with a single approved user.
Questions about this workflow
Can it invite everyone in the queue?
It should process only entries your instruction identifies as approved and complete.
What permissions are required?
Edit Web Users and Edit Access API permissions are required.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Fireflies to CommCare. A trigger fires from one place; an action lands in another.
Fireflies triggers
CommCare actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Lookup Table
Tool to create a new lookup table in a CommCare domain. Use when you need to set up reference data structures like product catalogs, price lists, or configuration tables. Requires 'Edit Apps' permission.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
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Triggers when a transcription is complete. Polls Fireflies API for transcripts created or updated since the last poll time. Handles rate limiting gracefully.
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Single Sign On
Tool to validate login credentials and retrieve user profile for a mobile worker or web user. Use when you need to authenticate a user and obtain their profile information including roles, permissions, locations, and configuration details.
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Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
Connect any two apps with Notis in the middle.
Fireflies and CommCare, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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