Submit meeting action items to CommCare
Capture decisions once, then send the confirmed work into CommCare automatically.
Trigger
Transcription Complete Trigger
Triggers when a transcription is complete. Polls Fireflies API for transcripts created or updated since the last poll time. Handles rate limiting gracefully.
Action
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
Why this helps
Action items get buried in transcripts and require repeated copy and paste into field workflows.
- Reduces transcript review overhead
- Creates a consistent CommCare record
- Keeps owners and deadlines visible
Setup
Build it in a few focused steps.
- 1Connect Fireflies and CommCare once in Notis.
- 2Create an automation named for meeting action capture.
- 3Tell Notis to extract confirmed actions and submit a valid OpenRosa XForm to CommCare.
- 4Pick the Fireflies transcription complete trigger and choose a report channel.
- 5Test with one completed transcript and review the submitted form.
Questions about this workflow
Can Notis submit every transcript automatically?
Yes, if your instruction defines which confirmed actions qualify and the transcript includes the required form data.
What must the XForm include?
CommCare requires complete XML metadata such as deviceID, timeStart, timeEnd, username, userID, and instanceID.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Fireflies to CommCare. A trigger fires from one place; an action lands in another.
Fireflies triggers
CommCare actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Transcription Complete Trigger
Triggers when a transcription is complete. Polls Fireflies API for transcripts created or updated since the last poll time. Handles rate limiting gracefully.
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Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
Connect any two apps with Notis in the middle.
Fireflies and CommCare, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business CommCare.