Update Apollo contact stages after meetings
Your CRM should reflect what happened on the call while the details are still clear.
Trigger
Transcription Complete Trigger
Triggers when a transcription is complete. Polls Fireflies API for transcripts created or updated since the last poll time. Handles rate limiting gracefully.
Action
Update contact stage
Updates the stage for one or more existing contacts in apollo.io to a new valid contact stage, useful for managing sales funnel progression.
Why this helps
Contact stages stay stale because updating them is easy to defer after a meeting.
- Keep pipeline stages aligned with conversations
- Reduce stale contact records
- Make next actions easier to see
Setup
Build it in a few focused steps.
- 1Connect Fireflies and Apollo in Notis once.
- 2Create an automation for transcript based stage updates.
- 3Describe the meeting outcomes that map to each existing Apollo contact stage.
- 4Pick the transcription complete trigger and a report channel.
- 5Test with one completed transcript and review the proposed changes.
Questions about this workflow
Can Notis change stages without my rules?
Provide explicit outcome rules and valid Apollo stage names in the instruction.
Can it update multiple contacts from one transcript?
Yes, when the transcript clearly identifies each contact and outcome.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Fireflies to Apollo. A trigger fires from one place; an action lands in another.
Fireflies triggers
Apollo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Contacts to Sequence
Adds contacts to a specified apollo email sequence by initiating an asynchronous background job and returning its details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Bulk organization enrichment
Enriches data for up to 10 organizations simultaneously by providing a list of their base company domains (e.g., 'apollo.io', not 'www.apollo.io').
Transcription Complete Trigger
Triggers when a transcription is complete. Polls Fireflies API for transcripts created or updated since the last poll time. Handles rate limiting gracefully.
Bulk people enrichment
Use to enrich multiple person profiles simultaneously with comprehensive data from apollo's database.
Bulk update account stage
Bulk updates the stage for specified existing apollo.io accounts, moving them to a valid new account stage.
Create an Apollo account
Creates a new account in apollo.io; a new record is created even if a similar account exists, and provided `owner id` or `account stage id` must be valid existing ids.
Create Apollo contact
Creates a new contact in apollo.io; use `account id` to link to an organization and `contact stage id` for sales stage, noting that apollo does not perform automatic deduplication.
Create Apollo deal
Creates a new sales opportunity (deal) in apollo.io; all provided ids (`owner id`, `account id`, `opportunity stage id`) must be valid existing apollo identifiers.
Create Apollo Task
Creates a distinct apollo.io task for each contact id in contact ids, assigning them to user id; this action is not for free plan users and repeated calls create duplicate tasks.
Connect any two apps with Notis in the middle.
Fireflies and Apollo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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