Check Ashby access before hiring work
Know whether your recruiting automation still has the access it needs.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Get API Key Info
Retrieve information about the current API key, including associated organization, user details, and permissions. Use this to verify API key validity and check what access level the key has. Useful as a prerequisite check before write operations (e.g., ASHBY_UPDATE_CANDIDATE) or list operations (e.g., ASHBY_LIST_APPLICATIONS) to confirm the key has required scopes.
Why this helps
Permission changes can silently break hiring workflows until a critical update fails.
- Catch access issues earlier
- Make permission reviews routine
- Protect recruiting continuity
Setup
Build it in a few focused steps.
- 1Connect Ashby in Notis.
- 2Create an automation asking for a concise check of API key identity and relevant permissions.
- 3Choose a recurring schedule trigger.
- 4Select a report channel for the result.
- 5Run one test check and review the report.
Questions about this workflow
Does this change permissions?
No. It only retrieves information about the current Ashby API key.
How often should it run?
Choose a cadence that matches your hiring activity and internal access review process.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Discord to Ashby. A trigger fires from one place; an action lands in another.
Discord triggers
Ashby actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Candidate to Project
Add a candidate to a project in Ashby. Projects are sourcing initiatives or recruiting campaigns used to organize and track candidate pipelines. Use this to associate candidates with specific sourcing efforts. Common use cases: - Adding sourced candidates to recruiting campaigns - Organizing candidates by sourcing channel or initiative - Tracking candidates in specific hiring projects Requires candidatesWrite permission. Returns the updated candidate object on success, or error details if the candidate or project is not found.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Candidate Tag
Add a tag to a candidate in Ashby. Use this to categorize and organize candidates with existing tags from the system. This action allows you to apply labels/tags to candidates for filtering, searching, and organizational purposes. Tags must already exist in the system - use LIST_CANDIDATE_TAGS to view available tags or CREATE_CANDIDATE_TAG to create new ones. The response includes the full updated candidate object when successful, showing the newly added tag in the candidate's tags array. If a candidate already has the tag, the operation will still succeed idempotently.
New Discord Message Trigger
Polls a specific Discord channel for new messages.
Add Hiring Team Member
Add an Ashby user to a hiring team at the application, job, or opening level. Use this when you need to assign a team member to participate in the hiring process with a specific role. Requires the organizationWrite permission.
New Member Joined
Triggered when a new member joins a Discord server (guild) you manage.
Add User to Interviewer Pool
Add a user to an interviewer pool. Use this to assign interviewers to interview pools for scheduling and coordination. Requires the hiringProcessMetadataWrite permission.
Message Reaction Added
Triggered when a reaction (emoji) is added to a message in a monitored Discord channel.
Add Opening Job
Adds a job to an opening (job requisition) in Ashby ATS. An opening represents a position to be filled, while a job defines the role details. This action associates an existing job with an existing opening, allowing multiple jobs to be linked to a single opening. Use this when you need to add job definitions to an opening or when creating multi-role requisitions. Requires the jobsWrite permission. On success, returns the updated opening with the job added to its jobIds array. On failure, returns error details with specific error codes.
New Thread Created
Triggered when a new thread is created in a Discord channel within a monitored server.
Add Opening Location
Tool to add a location to an opening (job requisition). Use when you need to associate a location with an existing opening. Requires the jobsWrite permission.
Message Edited
Triggered when an existing message in a monitored Discord channel is edited.
Anonymize Candidate
Anonymize a candidate by removing personally identifiable information. Use this when you need to permanently anonymize a candidate's data. This action cannot be reversed and requires all of the candidate's applications to be in the archived or hired state.
Approve Offer
Approve an offer or a specific approval step within an offer's approval process. This action supports two modes: - Complete offer approval: Provide only offerId to approve the entire offer - Step-specific approval: Provide offerId, approvalStepId, and userId to approve a specific step When approving a specific step, both approvalStepId and userId are required together. Requires the 'offersWrite' permission.
Connect any two apps with Notis in the middle.
Discord and Ashby, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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