Keep CommCare records current when ClickUp statuses change
Make every meaningful status transition visible in your CommCare program record.
Trigger
Task Status Updated
Triggers when a task's status changes. `changes[]` carries `StatusChange` entries only — ClickUp pre-filters server-side by event type. Lower traffic than subscribing to `CLICKUP_TASK_UPDATED` and pattern-matching `StatusChange`.
Action
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
Why this helps
Status updates stay trapped in project management tools and miss the operational record.
- Captures status history in CommCare
- Makes handoffs auditable
- Reduces manual progress reporting
Setup
Build it in a few focused steps.
- 1Connect ClickUp and CommCare in Notis once.
- 2Create an automation describing how status changes should be recorded.
- 3Pick the ClickUp Task Status Updated trigger.
- 4Choose a report channel for run results.
- 5Test with one real status transition.
Questions about this workflow
Which status data is available?
The event carries typed status change entries with the previous and new status.
Can one event contain several changes?
This dedicated trigger is pre-filtered for status changes and carries its status change entries.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Clickup to CommCare. A trigger fires from one place; an action lands in another.
Clickup triggers
CommCare actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Lookup Table
Tool to create a new lookup table in a CommCare domain. Use when you need to set up reference data structures like product catalogs, price lists, or configuration tables. Requires 'Edit Apps' permission.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
Folder Created
Triggers when a new Folder is created.
List Reports
Tool to retrieve available reports configured in a CommCare project. Use when you need to discover what reports exist before downloading report data via the Download Report Data API.
Folder Deleted
Triggers when a Folder is deleted.
Single Sign On
Tool to validate login credentials and retrieve user profile for a mobile worker or web user. Use when you need to authenticate a user and obtain their profile information including roles, permissions, locations, and configuration details.
Folder Updated
Triggers when a Folder is updated (renamed, content edited, etc.).
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
List Created
Triggers when a new List is created.
Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
List Deleted
Triggers when a List is deleted.
List Updated
Triggers when a List is updated (renamed, content edited, etc.).
Connect any two apps with Notis in the middle.
Clickup and CommCare, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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