Keep task PDFs lighter as work progresses
Reduce the size of a linked PDF when tracked work changes, without another manual file chore.
Trigger
Task Time Tracked Updated
Triggers when a time-tracking interval is created, edited, or deleted on a task. Fires once per interval-change. Reads ClickUp's top-level `data.description` for the lifecycle action and `data.interval_id` for the correlation key — these are unique to time-tracking events and are present even on Deleted (where `history_items` is empty).
Action
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Why this helps
Project documents can grow unwieldy while work progresses, and optimization is easy to forget amid task updates.
- Reduce file size for an existing task PDF.
- Tie document upkeep to a real time-tracking change.
- Limit another manual step during active work.
Setup
Build it in a few focused steps.
- 1Connect ClickUp and Api2pdf once in Notis.
- 2Create an automation in plain language or in Automations, New Automation.
- 3Ask Notis to optimize the task's linked PDF after a time-tracking interval changes, if a usable PDF URL is available.
- 4Pick the ClickUp Task Time Tracked Updated trigger and choose where run reports go.
- 5Test with one real time-tracking change on a task that includes a linked PDF.
Questions about this workflow
What starts the automation?
ClickUp starts it when a time-tracking interval is created, edited, or deleted on a task.
Can it optimize a PDF stored somewhere else?
It requires a usable PDF URL for Api2pdf. Make sure the task or your instruction gives Notis access to that URL.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Clickup to Api2pdf. A trigger fires from one place; an action lands in another.
Clickup triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
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Folder Deleted
Triggers when a Folder is deleted.
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Folder Updated
Triggers when a Folder is updated (renamed, content edited, etc.).
LibreOffice Thumbnail
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List Created
Triggers when a new List is created.
Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
List Deleted
Triggers when a List is deleted.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
List Updated
Triggers when a List is updated (renamed, content edited, etc.).
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Connect any two apps with Notis in the middle.
Clickup and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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