Reduce the size of PDFs attached to changing work
Keep a task's linked PDF lighter to store or share when its work estimate is updated.
Trigger
Task Time Estimate Updated
Triggers when a task's time estimate is set, changed, or cleared. `changes[]` carries `TimeEstimateChange` entries only; `before` and `after` are millisecond strings or `null`.
Action
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Why this helps
Large PDFs can be cumbersome to store or send, and remembering to optimize them adds another manual follow-up.
- Reduce the size of a linked PDF while maintaining quality.
- Use an existing task update as a reminder to optimize its document.
- Cut manual follow-up for document upkeep.
Setup
Build it in a few focused steps.
- 1Connect ClickUp and Api2pdf once in Notis.
- 2Create an automation in plain language or in Automations, New Automation.
- 3Tell Notis to optimize the task's linked PDF when its time estimate changes, if a usable PDF URL is available.
- 4Pick the ClickUp Task Time Estimate Updated trigger and choose where run reports go.
- 5Test with one real task that has a linked PDF and an updated estimate.
Questions about this workflow
Does every task estimate update include a PDF?
No. The task must provide a usable PDF URL for Api2pdf to optimize.
What does the action do to the PDF?
Api2pdf optimizes an existing PDF to reduce file size while maintaining quality.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Clickup to Api2pdf. A trigger fires from one place; an action lands in another.
Clickup triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Header Footer
Tool to add headers and footers to a pdf document. use when you need consistent page numbering, titles, or custom branding on every page.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete PDF
Tool to delete a previously generated pdf. use when you need to immediately remove a pdf by its response id.
Folder Created
Triggers when a new Folder is created.
Extract PDF Pages
Tool to extract specific pages from a pdf document. use when you need only certain pages from a larger pdf file.
Folder Deleted
Triggers when a Folder is deleted.
LibreOffice PDF to HTML
Tool to convert a pdf document to html using libreoffice. use when you need html output of a pdf file (experimental; images may be excluded).
Folder Updated
Triggers when a Folder is updated (renamed, content edited, etc.).
LibreOffice Thumbnail
Tool to generate a thumbnail image of a document using libreoffice. use when you need a quick visual preview of a pdf or office file's first page.
List Created
Triggers when a new List is created.
Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
List Deleted
Triggers when a List is deleted.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
List Updated
Triggers when a List is updated (renamed, content edited, etc.).
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Connect any two apps with Notis in the middle.
Clickup and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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