Process queued prospects on a schedule
If you keep prospects in a source Notis can access, schedule a recurring review to validate their emails with Clearout and add eligible contacts to HubSpot.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Create batch of contacts
Creates up to 100 new contact records in hubspot crm, optionally associating them with existing crm objects; ensure associated object ids are valid.
Why this helps
Prospect lists can wait untouched when there is no reliable time set aside for CRM intake.
- Give queued prospect intake a predictable cadence
- Reduce manual list processing
- Apply the same validation rules each run
Setup
Build it in a few focused steps.
- 1Connect Clearout and HubSpot once in the Notis portal, and make the prospect source available to Notis.
- 2Create an automation in Automations, New Automation, and name it for scheduled prospect intake.
- 3In one instruction, ask Notis to review the available queued prospects, validate their emails with Clearout, and create contacts only when they meet your criteria.
- 4Pick a recurring schedule and choose where run reports should go.
- 5Test with one real prospect example before relying on the recurring run.
Questions about this workflow
Where does the scheduled workflow get its prospect list?
The source must be available to Notis through your instruction or connected context. The provided Clearout description does not list a trigger event or queue.
Can it run daily or weekly?
Choose the recurring schedule that fits your process in the automation setup.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Clearout to Hubspot. A trigger fires from one place; an action lands in another.
Clearout triggers
Hubspot actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Clearout and Hubspot, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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