Check for an existing prospect before adding another row
Route each new prospect request through a spreadsheet lookup before Clearout enrichment and intake logging.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Look up spreadsheet row
Finds the first row in a google spreadsheet where a cell's entire content exactly matches the query string, searching within a specified a1 notation range or the first sheet by default.
Why this helps
Repeated prospect submissions create duplicate rows and extra cleanup work when there is no quick check before intake.
- Catch exact matches before creating another intake row.
- Use Clearout for new records that are not already listed.
- Keep duplicate handling visible in a chosen spreadsheet.
Setup
Build it in a few focused steps.
- 1Connect Clearout and Google Sheets once in Notis.
- 2Create an automation in the portal or tell Notis to create one, then name it.
- 3In one instruction, ask Notis to look for an exact match on the chosen identifier, report an existing match without adding a duplicate, and otherwise enrich with Clearout and append the new record.
- 4Pick the Notis webhook trigger and choose where run reports should go.
- 5Test once with an existing identifier and once with a new one.
Questions about this workflow
What counts as a duplicate?
The lookup checks for an exact match in the range and column you specify, such as an email address.
Will similar names be detected?
The spreadsheet lookup is exact-match based. Choose a stable identifier such as an email address.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Clearout to Google Sheets. A trigger fires from one place; an action lands in another.
Clearout triggers
Google Sheets actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
Clearout and Google Sheets, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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