Remove obsolete CheckFlow messages from your inbox
Keep completed process email out of the way while preserving the messages you still need.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Move to Trash
Moves an existing, non-deleted email message to the trash for the specified user.
Why this helps
Completed process messages crowd the inbox long after the work is finished.
- Reduce inbox noise
- Keep active work easier to scan
- Apply consistent cleanup rules
Setup
Build it in a few focused steps.
- 1Connect CheckFlow and Gmail in the Notis portal.
- 2Create a new automation in Automations with a name and prompt.
- 3Tell Notis to find messages tied to completed CheckFlow work that meet your retention rule and move only those messages to trash.
- 4Pick a recurring schedule trigger.
- 5Choose a report channel, then test with a report-only instruction before enabling the move.
Questions about this workflow
Does this permanently delete messages?
No. Move to Trash places selected messages in Gmail trash.
Can I define a retention period?
Yes. Include the retention period and completion criteria in the prompt.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link CheckFlow to Gmail. A trigger fires from one place; an action lands in another.
CheckFlow triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
CheckFlow and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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