Search for related records when a course file is uploaded
Bring indexed context into view as soon as a new course file arrives.
Trigger
New Canvas File Upload
Fires when a new file is uploaded to a course.
Action
Query Index
Searches an Elasticsearch index for documents.
Why this helps
A new file can be hard to place when related records are stored in a separate search system.
- Search existing records at the time of a course file upload.
- Review possible matches alongside the upload event.
- Avoid assuming uploaded file contents are indexed unless your index contains them.
Setup
Build it in a few focused steps.
- 1Connect Canvas and Elasticsearch once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3Tell Notis to search a specified index for existing records related to each file upload; state which event details and index fields to use.
- 4Choose New Canvas File Upload as the trigger and select where run reports should go.
- 5Test with one real file upload and review the search results.
Questions about this workflow
Does this read the contents of the uploaded file?
The listed trigger reports a Canvas file upload, and Query Index searches Elasticsearch documents. File contents are only searchable if they are available in the event or in the index you specify.
Will it add the uploaded file to Elasticsearch?
No. The available actions do not index or write files.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Canvas to Elasticsearch. A trigger fires from one place; an action lands in another.
Canvas triggers
Elasticsearch actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Index Schema
View the structure and field mappings of an index.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
List Indices
Lists available Elasticsearch indices.
Canvas Assignment Graded
Fires when a new submission for an assignment is graded.
Query Index
Searches an Elasticsearch index for documents.
New Canvas Assignment Submission
Fires when a new submission is made for an assignment.
Ping Cluster
Pings the cluster to check its connectivity and health.
New Canvas Discussion Message
Fires when a new message is posted in a discussion topic.
New Canvas Discussion Topic
Fires when a new discussion topic is created in a course.
New Course Created for User
Fires when a new course is created for a user.
New Canvas File Upload
Fires when a new file is uploaded to a course.
Connect any two apps with Notis in the middle.
Canvas and Elasticsearch, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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