Create Ashby candidate records from Canvas submissions
Spot promising project work without switching between Canvas and Ashby. Notis can create a candidate record from a new submission so your team can review the person in the right recruiting context.
Trigger
New Canvas Assignment Submission
Polls Canvas for new submissions to a specific assignment.
Action
Create Candidate
Create a new candidate in the system. Use this to add candidates with their contact information and social profiles before applying them to jobs.
Why this helps
Strong work from a course or project can be easy to overlook when it lives in a learning platform separate from your recruiting pipeline.
- Create a recruiting record as new work arrives.
- Keep the original assignment context available for review.
- Reduce manual copying between learning and recruiting tools.
Setup
Build it in a few focused steps.
- 1Connect Canvas and Ashby once in Notis.
- 2Create an automation and describe which assignment submissions should create candidate records.
- 3Pick New Canvas Assignment Submission as the trigger.
- 4Choose where run reports should go.
- 5Test with one real submission and confirm the Ashby record is useful.
Questions about this workflow
Will every Canvas submission become a candidate?
Describe the assignment scope and eligibility in the instruction. Notis can use the submission data it receives; any missing criteria must be supplied by you.
Does this create an Ashby application too?
No. This workflow creates a candidate record. Creating an application requires additional job and candidate details and a separately grounded action.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Canvas to Ashby. A trigger fires from one place; an action lands in another.
Canvas triggers
Ashby actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Candidate to Project
Add a candidate to a project in Ashby. Projects are sourcing initiatives or recruiting campaigns used to organize and track candidate pipelines. Use this to associate candidates with specific sourcing efforts. Common use cases: - Adding sourced candidates to recruiting campaigns - Organizing candidates by sourcing channel or initiative - Tracking candidates in specific hiring projects Requires candidatesWrite permission. Returns the updated candidate object on success, or error details if the candidate or project is not found.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Candidate Tag
Add a tag to a candidate in Ashby. Use this to categorize and organize candidates with existing tags from the system. This action allows you to apply labels/tags to candidates for filtering, searching, and organizational purposes. Tags must already exist in the system - use LIST_CANDIDATE_TAGS to view available tags or CREATE_CANDIDATE_TAG to create new ones. The response includes the full updated candidate object when successful, showing the newly added tag in the candidate's tags array. If a candidate already has the tag, the operation will still succeed idempotently.
Canvas Assignment Graded
Polls Canvas for newly graded submissions for a specific assignment.
Add Hiring Team Member
Add an Ashby user to a hiring team at the application, job, or opening level. Use this when you need to assign a team member to participate in the hiring process with a specific role. Requires the organizationWrite permission.
New Canvas Assignment Submission
Polls Canvas for new submissions to a specific assignment.
Add User to Interviewer Pool
Add a user to an interviewer pool. Use this to assign interviewers to interview pools for scheduling and coordination. Requires the hiringProcessMetadataWrite permission.
New Canvas Discussion Message
Polls Canvas discussion topics for new messages.
Add Opening Job
Adds a job to an opening (job requisition) in Ashby ATS. An opening represents a position to be filled, while a job defines the role details. This action associates an existing job with an existing opening, allowing multiple jobs to be linked to a single opening. Use this when you need to add job definitions to an opening or when creating multi-role requisitions. Requires the jobsWrite permission. On success, returns the updated opening with the job added to its jobIds array. On failure, returns error details with specific error codes.
New Canvas Discussion Topic
Polls a Canvas course for new discussion topics.
Add Opening Location
Tool to add a location to an opening (job requisition). Use when you need to associate a location with an existing opening. Requires the jobsWrite permission.
New Course Created for User
Polls Canvas for newly created courses for a specific user.
Anonymize Candidate
Anonymize a candidate by removing personally identifiable information. Use this when you need to permanently anonymize a candidate's data. This action cannot be reversed and requires all of the candidate's applications to be in the archived or hired state.
New Canvas File Upload
Polls a Canvas course for new file uploads.
Approve Offer
Approve an offer or a specific approval step within an offer's approval process. This action supports two modes: - Complete offer approval: Provide only offerId to approve the entire offer - Step-specific approval: Provide offerId, approvalStepId, and userId to approve a specific step When approving a specific step, both approvalStepId and userId are required together. Requires the 'offersWrite' permission.
Connect any two apps with Notis in the middle.
Canvas and Ashby, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Ashby.