Check multiple course indexes when new material arrives
Search the course collections you specify when a new file appears, then review relevant matches together.
Trigger
New Canvas File Upload
Polls a Canvas course for new file uploads.
Action
Search Multiple Indices
Tool to perform searches across multiple indices in a single call. use when you need to batch multiple index queries into one api request.
Why this helps
Related material can live across multiple indexes, making each new upload harder to place in context.
- Search several specified indexes in one action.
- Bring related indexed records together for review.
- Reduce repetitive searches across course collections.
Setup
Build it in a few focused steps.
- 1Connect Canvas and Algolia once in the Notis portal.
- 2Create an automation with a clear name and prompt.
- 3In one instruction, identify the indexes to search and how to use upload details as queries.
- 4Choose New Canvas File Upload as the trigger.
- 5Choose a report channel, then test with one real file upload.
Questions about this workflow
Can it search every Algolia index automatically?
Specify the indexes to search in your instruction. The action searches multiple indices in one request.
Does it add the uploaded file to those indexes?
No. This workflow searches existing records and reports matches.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Canvas to Algolia. A trigger fires from one place; an action lands in another.
Canvas triggers
Algolia actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
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Polls Canvas for new submissions to a specific assignment.
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Tool to delete all rules in an index. use when you need to wipe all rules before re-creating them. use after confirming no critical rules require retention.
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Polls Canvas discussion topics for new messages.
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Tool to send a click event to algolia to capture clicked items. use immediately after a user click outside of search contexts to report click events.
New Canvas Discussion Topic
Polls a Canvas course for new discussion topics.
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Tool to send a click event after a search response. use when you want to report which items a user clicked in search results.
New Course Created for User
Polls Canvas for newly created courses for a specific user.
Converted Object IDs
Tool to send a conversion event for items outside of search context. use when tracking conversions on category pages or external flows unrelated to algolia search.
New Canvas File Upload
Polls a Canvas course for new file uploads.
Copy Index
Tool to copy the specified index to a new index. use when you need to duplicate an existing index including records, settings, synonyms, and rules after confirming source and destination names.
Connect any two apps with Notis in the middle.
Canvas and Algolia, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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