Route submission review by sharing the Drive file
Make the relevant file available to the right reviewer when a form response needs their attention.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Why this helps
Review requests stall when someone must locate a file and grant access manually.
- Grant access to an existing file in response to a submission.
- Reduce manual permission changes during review handoffs.
- Keep the reviewer and file context tied to the response.
Setup
Build it in a few focused steps.
- 1Connect Byteforms and Google Drive once in Notis.
- 2Create an automation from any channel or in Automations, New Automation in the portal.
- 3Tell Notis which existing file to share, who should receive access, and the role to grant when a submission qualifies.
- 4Choose the notis_webhook trigger and where run reports should go.
- 5Test with one real submission and verify the intended file permission.
Questions about this workflow
Can the workflow create a file and share it at the same time?
This workflow uses the listed sharing action for an existing file. To share a newly created file, describe both steps and make sure the workflow can identify the created file.
Does the submission contain the reviewer and file details?
Only if your form collects them or you provide them in the instruction. The workflow cannot assume missing identities or file IDs.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Byteforms to Google Drive. A trigger fires from one place; an action lands in another.
Byteforms triggers
Google Drive actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Byteforms and Google Drive, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Google Drive.