Keep a Gmail record of a deleted Ark task
Capture the returned deletion status in a concise email for your own records.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
A deleted task may no longer be easy to find when you need to recall what happened.
- Creates an email record based on returned task information.
- Keeps the details searchable in Gmail.
- Avoids claiming deletion succeeded if the returned status does not confirm it.
Setup
Build it in a few focused steps.
- 1Connect BytePlus Ark and Gmail once in the Notis portal.
- 2Create an automation that checks a supplied task and emails a brief record of the returned deletion status.
- 3Pick the webhook trigger and provide the task identifier in the request.
- 4Choose where run reports go, then test with one real deletion outcome.
Questions about this workflow
Does the workflow delete the task?
No. It only checks available task information and emails a record.
What if the deleted task cannot be retrieved?
The email should report that the status could not be confirmed rather than infer success.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link BytePlus Ark to Gmail. A trigger fires from one place; an action lands in another.
BytePlus Ark triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
BytePlus Ark and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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