Keep track of Airtable bases used for community operations
A scheduled base inventory gives you a quick view of the Airtable workspaces available for member and listing operations.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List bases
Retrieves all airtable bases accessible to the authenticated user, which may include an 'offset' for pagination.
Why this helps
When multiple bases support community work, it can be hard to remember which ones are available and relevant.
- Review the bases accessible to the connected Airtable account.
- Keep an operational inventory easy to revisit.
- Avoid searching manually for the right base during routine setup.
Setup
Build it in a few focused steps.
- 1Connect Brilliant Directories and Airtable once in the Notis portal.
- 2Create an automation in Automations, New Automation, or tell Notis to create it from any channel.
- 3In one instruction, tell Notis to list accessible Airtable bases and summarize the ones relevant to your community operations.
- 4Choose a recurring Notis schedule and select where run reports should go.
- 5Test with one real run and confirm the report is scoped to bases the account can access.
Questions about this workflow
Does this inspect the tables inside each base?
No. It lists accessible bases. Use the Get Base Schema action in a separate workflow if you need table and field details for a known base.
Can it tell which base is relevant to Brilliant Directories?
Only using context you provide, such as base names or an explicit relevance rule. The action returns accessible bases, not their business purpose.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Brilliant directories to Airtable. A trigger fires from one place; an action lands in another.
Brilliant directories triggers
Airtable actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Create Field
Creates a new field within a specified table in an airtable base.
Create multiple records
Creates multiple new records in a specified airtable table.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Brilliant directories and Airtable, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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