Review related Elasticsearch records when a Box file changes version
A new file version can affect decisions and records beyond Box. Look up related Elasticsearch documents as soon as the version is uploaded.
Trigger
New File Version Uploaded
Fires when a new version is uploaded to a file.
Action
Query Index
Searches an Elasticsearch index for documents.
Why this helps
A revised file can go unnoticed by people relying on indexed records, leaving you to manually trace which documents may be related.
- Surface indexed records that may relate to a new file version
- Review the file and search results together in a run report
- Make follow-up review easier to prioritize
Setup
Build it in a few focused steps.
- 1Connect your Box and Elasticsearch accounts once in the Notis portal.
- 2Create a new automation in the portal or tell Notis what outcome you want from any channel.
- 3Tell Notis to search a chosen Elasticsearch index for records related to each new Box file version and summarize relevant matches.
- 4Choose the Box New File Version Uploaded trigger and where run reports should go.
- 5Test with one real file version and review the report.
Questions about this workflow
Does this update Elasticsearch when the Box file changes?
No. The available action searches an Elasticsearch index. It does not update indexed records.
Can the workflow tell whether a record is outdated?
It can report related search results, but the available event and action do not establish whether an Elasticsearch record is outdated. That comparison requires relevant version or freshness information in the indexed data.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Elasticsearch. A trigger fires from one place; an action lands in another.
Box triggers
Elasticsearch actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Index Schema
View the structure and field mappings of an index.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
List Indices
Lists available Elasticsearch indices.
Collaboration Details Changed
Fires when a collaboration’s details change.
Query Index
Searches an Elasticsearch index for documents.
Comment Changed
Fires when a comment’s content or details change.
Ping Cluster
Pings the cluster to check its connectivity and health.
New File Comment Added
Fires when a new comment is added to a file.
File Metadata Changed
Fires when a file’s metadata or properties change.
File Shared Link Changed
Fires when a file’s shared link settings change.
New File Version Uploaded
Fires when a new version is uploaded to a file.
Connect any two apps with Notis in the middle.
Box and Elasticsearch, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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