Check for an appointment before adding one
Send a document or participant clue and a date range to search the calendar for an existing signing appointment.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Find event
Finds events in a specified google calendar using text query, time ranges (event start/end, last modification), and event types; ensure `timemin` is not chronologically after `timemax` if both are provided.
Why this helps
A second event can be created by mistake when the original signing appointment is difficult to find.
- Search for an existing appointment before scheduling
- Use a text query and bounded time range
- Reduce confusion from duplicate signing events
Setup
Build it in a few focused steps.
- 1Connect Boloforms and Google Calendar once in the Notis portal.
- 2Create an automation from any channel or in Automations, New Automation.
- 3Tell Notis to find calendar events matching the supplied signing clue and time range, then report possible matches.
- 4Pick notis_webhook as the trigger and choose where run reports go.
- 5Test with a known appointment and a time range whose start is before its end.
Questions about this workflow
Does this prevent a duplicate event from being created?
This workflow searches and reports possible matches. It does not automatically create an event or block a separate process from doing so.
Can I search by time range?
Yes. Supply a valid range, ensuring the start is not after the end.
What kind of clue works?
Use text present in the event, such as a document name or participant name, while respecting any sensitive-data limits of your workflow.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Boloforms to Google Calendar. A trigger fires from one place; an action lands in another.
Boloforms triggers
Google Calendar actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
Update Calendar
Updates metadata for a calendar.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Boloforms and Google Calendar, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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