Keep a lightweight inventory of contract files
Ask Notis to gather matching contract files on a schedule and summarize what is available in Drive.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List Files and Folders
Tool to list a user's files and folders in google drive. use this to search or browse for files and folders based on various criteria.
Why this helps
A manual inventory can be tedious, so file follow-up slips until someone searches folder by folder.
- Reduce manual folder-by-folder inventory work.
- Make matching files easier to review together.
- Surface missing or unexpected documents.
Setup
Build it in a few focused steps.
- 1Connect Google Drive once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it.
- 3Describe which files to list and how to summarize them in one instruction.
- 4Pick a recurring schedule and choose where run reports should go.
- 5Test with one real inventory run and check the matches.
Questions about this workflow
Can this inventory include Boldsign status?
Only if status data is available to the automation. A Drive listing alone does not provide Boldsign signing history.
Can I limit the search to a folder?
Specify the folder or other criteria in your instruction and confirm the real results during the test.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Boldsign to Google Drive. A trigger fires from one place; an action lands in another.
Boldsign triggers
Google Drive actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Boldsign and Google Drive, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Google Drive.