Make course access instructions easier to send
Provide the steps and context once, then review a clear email draft in Gmail.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Explaining access steps repeatedly can interrupt focused work and lead to inconsistent instructions.
- Turns supplied steps into a clear message.
- Reduces repetitive support writing.
- Keeps access guidance reviewable before sending.
Setup
Build it in a few focused steps.
- 1Connect Blackboard and Gmail once in the Notis portal.
- 2Create an automation in Automations, New Automation, and enter a name and prompt.
- 3In one instruction, ask Notis to draft an email using the Blackboard access steps supplied in the webhook request.
- 4Choose the webhook trigger and choose where run reports should go.
- 5Test with one real access question and confirm the instructions are accurate.
Questions about this workflow
Will Notis know a student's access problem automatically?
Only details included in the webhook request or returned by Blackboard are available to the workflow.
Does it change Blackboard access settings?
No. The available Gmail action creates an email draft.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Blackboard to Gmail. A trigger fires from one place; an action lands in another.
Blackboard triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Blackboard and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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