Organize Gmail when a Bika contact changes
Keep the conversation easy to find when contact information or status changes in Bika.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Why this helps
Related messages become hard to locate when contact records change and inbox organization falls behind.
- Bring a related message into a consistent follow-up view.
- Use an existing Gmail label.
- Reduce manual inbox sorting.
Setup
Build it in a few focused steps.
- 1Connect Bika.ai and Gmail once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3In one instruction, tell Notis how to identify the related Gmail message from the supplied contact details and which existing label to apply.
- 4Choose the Notis webhook trigger and configure Bika's outgoing webhook to call it when the relevant contact changes.
- 5Choose where run reports go, then test with one real contact and confirm the message and label.
Questions about this workflow
Can this create the label too?
This workflow modifies labels on a message. Create the label in Gmail first, then refer to the existing label.
What if several messages match?
Instruct Notis to use a specific date range or other details supplied in the webhook, and test that it selects the intended message.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Bika.ai to Gmail. A trigger fires from one place; an action lands in another.
Bika.ai triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Bika.ai and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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