Clear a related Gmail message when Bika closes a record
Close the loop on a Bika record and move its explicitly linked email out of the active inbox.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Move to Trash
Moves an existing, non-deleted email message to the trash for the specified user.
Why this helps
Messages can remain in the inbox after their related work is finished, adding noise to future triage.
- Remove a specific completed-work message from the active inbox.
- Use a Bika closure signal as the decision point.
- Reduce inbox clutter from finished items.
Setup
Build it in a few focused steps.
- 1Connect Bika.ai and Gmail once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name.
- 3In one instruction, tell Notis to move only the Gmail message ID supplied by Bika to Trash when closure is explicitly confirmed.
- 4Choose the Notis webhook trigger and configure Bika's outgoing webhook to call it after the record is closed.
- 5Choose where run reports go, then test with one real closed record and verify the message ID.
Questions about this workflow
Is the message permanently deleted?
No. This action moves an existing message to Trash.
What should the webhook include?
Include a valid message ID and a clear closure signal so the workflow targets the intended email.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Bika.ai to Gmail. A trigger fires from one place; an action lands in another.
Bika.ai triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Bika.ai and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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