Keep old records from cluttering active work
Review possible archive candidates in one place while keeping the decision visible to your team.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Post Message
Posts a new message to a room, optionally marking it unread for the sender.
Why this helps
Old records can clutter active views, but removing them without checking context can hide information people still need.
- Make archive candidates easier to evaluate
- Keep record cleanup as a review step
- Base suggestions on an explicit rule
Setup
Build it in a few focused steps.
- 1Connect AnyDB and Chatwork once in the Notis portal.
- 2Create an automation in the portal or tell Notis in plain language.
- 3Define the archive criteria and ask Notis to list matching records from the supplied data for review in Chatwork without changing records.
- 4Pick a recurring schedule and choose where run reports should go.
- 5Test with one real record set and confirm active records are not incorrectly flagged.
Questions about this workflow
Will Notis archive the records?
No. This workflow posts candidates for human review and does not change AnyDB records.
Can it use last activity as a criterion?
Yes, if the supplied records include reliable activity dates and you specify the threshold.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link AnyDB to Chatwork. A trigger fires from one place; an action lands in another.
AnyDB triggers
Chatwork actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Delete Message
Deletes a specific message from a chat room.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Chatwork Room
Creates a group chat room with assigned roles and optional invitation link settings.
Get Chatwork Contacts
Retrieves a list of all contacts.
Create Room Invitation Link
Creates a shareable invitation link for a room; creation fails if a link already exists.
Create Task in Chatwork Room
Creates a room task assigned to specified users, optionally with a deadline.
Get My Chatwork Status
Retrieves your current status, including unread messages and tasks.
Get Room Members
Retrieves the members of a chat room.
Delete or Leave Chatwork Room
Connect any two apps with Notis in the middle.
AnyDB and Chatwork, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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