Create Ashby openings from approved headcount requests
Check approved headcount requests on a schedule and create the corresponding Ashby opening when its supplied details are ready.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Create Opening
Create a job requisition and optionally associate jobs, locations, and teams.
Why this helps
Headcount approval can be recorded in AnyDB while the actual opening still needs to be created in Ashby by hand.
- Move approved headcount into the hiring system
- Cut repetitive opening setup
- Surface incomplete requests before creating an opening
Setup
Build it in a few focused steps.
- 1Connect AnyDB and Ashby once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it.
- 3Tell Notis to review approved AnyDB headcount requests available to it, create Ashby openings for complete records, and report missing or ambiguous details.
- 4Choose the Notis cron trigger and set the recurring schedule in the automation.
- 5Choose a report channel, then test with one real approved request.
Questions about this workflow
Does the workflow decide whether a request is approved?
The instruction needs to identify approved records using information available to the automation. If approval status is missing or unclear, the record should be reported for review.
Can an opening have a job attached?
Opening creation can use details supplied in the request. If the workflow needs to associate an existing job, that job must be clearly identified.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link AnyDB to Ashby. A trigger fires from one place; an action lands in another.
AnyDB triggers
Ashby actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Candidate to Project
Add a candidate to a recruiting project.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Candidate Tag
Add an existing tag to a candidate’s profile.
Add Hiring Team Member
Assign a team member to a hiring team.
Add User to Interviewer Pool
Add a user to a pool of interviewers.
Add Opening Job
Link an existing job to a job requisition.
Add Opening Location
Associate a location with an existing job requisition.
Anonymize Candidate
Irreversibly anonymizes a candidate’s personal data; all applications must be archived or hired.
Approve Offer
Approve an offer or a specific step in its approval process.
Connect any two apps with Notis in the middle.
AnyDB and Ashby, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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