Keep approved interviewers in the right pools
Review accumulated interviewer decisions regularly and update pool membership when the user and pool are clear.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Add User to Interviewer Pool
Add a user to a pool of interviewers.
Why this helps
Interviewer assignments collected over time can be missed, delaying scheduling and putting coordination back on your plate.
- Apply approved pool assignments consistently.
- Reduce manual reconciliation of recruiting records.
- Report unclear or missing pool details.
Setup
Build it in a few focused steps.
- 1Connect Airtop and Ashby once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a clear reconciliation name.
- 3In one instruction, ask Notis to review available interviewer decisions and add only explicitly approved users to specified existing pools, skipping existing members and unclear records.
- 4Choose the notis_cron trigger, set the recurring schedule, and select where run reports should go.
- 5Test with a small real batch and check the pool membership changes and run report.
Questions about this workflow
Will it remove interviewers who are no longer available?
No. This action adds users to a pool. Changes to existing membership need a separate supported action and a clear decision.
What if the pool does not exist?
The workflow should report the missing pool instead of creating one.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Airtop to Ashby. A trigger fires from one place; an action lands in another.
Airtop triggers
Ashby actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Candidate to Project
Add a candidate to a recruiting project.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Candidate Tag
Add an existing tag to a candidate’s profile.
Add Hiring Team Member
Assign a team member to a hiring team.
Add User to Interviewer Pool
Add a user to a pool of interviewers.
Add Opening Job
Link an existing job to a job requisition.
Add Opening Location
Associate a location with an existing job requisition.
Anonymize Candidate
Irreversibly anonymizes a candidate’s personal data; all applications must be archived or hired.
Approve Offer
Approve an offer or a specific step in its approval process.
Connect any two apps with Notis in the middle.
Airtop and Ashby, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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