View Removal to CRM Cleanup: Automatic Contact Archival
When a prospect list or lead view is no longer needed in Airtable, Notis recognizes that and archives the related contacts in Hubspot. Your CRM stays clean and focused on active opportunities without manual archiving work.
Trigger
View Deleted
Triggers when a previously known Airtable view is deleted.
Action
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Why this helps
Deleted views in Airtable leave stale contacts in Hubspot. Manually archiving outdated contacts is tedious and often forgotten.
- Hubspot automatically stays in sync with your Airtable views
- Eliminate stale contacts and clutter
- Reduce manual CRM maintenance work
- Maintain accurate, lean contact lists
Setup
Build it in a few focused steps.
- 1Connect your Airtable and Hubspot accounts to Notis.
- 2Tell Notis: 'When a view is deleted in my Airtable, archive the related contacts in Hubspot that were tracked in that view.'
- 3Select 'View Deleted' as your trigger event.
- 4Pick a Notis channel for notifications.
- 5Notis will monitor for deleted views and archive contacts automatically.
Questions about this workflow
How does Notis know which contacts to archive?
Notis tracks which contacts were associated with each Airtable view. When the view is deleted, it archives those same contacts in Hubspot.
Will this affect contacts that appear in multiple views?
No. Notis only archives contacts if they're exclusively in the deleted view. Contacts in other active views are protected.
Can I prevent certain contacts from being archived?
Yes. You can exclude contacts based on criteria: 'Never archive contacts with Active deals or qualified status.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Airtable to Hubspot. A trigger fires from one place; an action lands in another.
Airtable triggers
Hubspot actions
Base Metadata Changed
Triggers when an existing Airtable base changes its name or permission level.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Base Schema Changed
Triggers when tables, fields, or views change in an Airtable base.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
User Profile Changed
Triggers when the connected Airtable user's profile information changes.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
View Created
Triggers when a new view is created in an Airtable base.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
View Deleted
Triggers when a previously known Airtable view is deleted.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
View Metadata Changed
Triggers when an Airtable view changes its name or type.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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