Find Unit Context for Maintenance and Housekeeping Emails
Get a unit reference at the point an operational issue is reported, so the next step is easier to identify.
Trigger
New Email Received
Trigger for new emails in an AgentMail inbox
Action
Get a units list
Get the list of units.<br>you must have at least one of these scopes: 'units.read, setup.read, setup.manage'.
Why this helps
Operational emails can arrive with incomplete room details, leaving someone to search the unit inventory before assigning follow-up.
- Provides unit inventory context while an issue is being triaged.
- Helps identify likely unit references for follow-up.
- Reduces extra searches when an operational issue arrives.
Setup
Build it in a few focused steps.
- 1Connect Agent mail and Apaleo once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name the unit triage task.
- 3Tell Notis to retrieve the Apaleo units list for new maintenance or housekeeping emails and identify any clear unit references, flagging uncertainty.
- 4Pick the New Email Received trigger and choose where run reports should go.
- 5Test with one real operational email.
Questions about this workflow
Will this confirm a maintenance issue against the unit?
No. The action retrieves the units list. Notis can compare the message text with returned unit details, but a vague reference still needs confirmation.
Does this change unit data?
No. It only retrieves the unit list.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Agent mail to Apaleo. A trigger fires from one place; an action lands in another.
Agent mail triggers
Apaleo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Archive a property
Use this endpoint to archive an existing live property this operation set the isarchived flag to true<br>you must have at least one of these scopes: 'properties.manage, setup.manage'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Check if a property exists
Check if a property exists by id.<br>you need to be authorized (no particular scope required)
New Email Received
Trigger for new emails in an AgentMail inbox
Check if a unit attribute exists
Check if a unit attribute exists<br>you must have at least one of these scopes: 'unitattributes.read, setup.read, setup.manage'.
Check if a unit exists
Check if a unit exists by id.<br>you must have at least one of these scopes: 'units.read, setup.read, setup.manage'.
Check if a unit group exists
Check if a unit group exists by id.<br>you must have at least one of these scopes: 'unitgroups.read, setup.read, setup.manage'.
Clones a property
Use this call to clone a specific property. this operation creates a new property with inventory and rate plans from the specified property.<br>you must have at least one of these scopes: 'properties.create, setup.manage'.
Create a unit
Use this call to create a new unit.<br>you must have at least one of these scopes: 'units.create, setup.manage'.
Create a unit attribute
Use this call to create a new unit attribute.<br>you must have at least one of these scopes: 'unitattributes.create, setup.manage'.
Connect any two apps with Notis in the middle.
Agent mail and Apaleo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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