Check Existing Properties Before Acting on a Setup Email
Reduce duplicate setup work by checking whether the cited property already exists in Apaleo.
Trigger
New Email Received
Trigger for new emails in an AgentMail inbox
Action
Check if a property exists
Check if a property exists by id.<br>you need to be authorized (no particular scope required)
Why this helps
An email that looks like a new setup request may refer to a property already in the system, leading to duplicate investigation.
- Checks a cited property ID before setup follow-up.
- Helps identify already existing property records.
- Reduces avoidable duplicate investigation.
Setup
Build it in a few focused steps.
- 1Connect Agent mail and Apaleo once in the Notis portal.
- 2Create a named automation in Automations, New Automation.
- 3Tell Notis to check whether a property ID in a new setup email exists in Apaleo and report whether the request appears to reference an existing property.
- 4Pick the New Email Received trigger and choose where run reports should go.
- 5Test with one real setup email and a known property ID.
Questions about this workflow
Will it create a missing property?
No. This workflow only checks existence. Creating a property requires a separate, deliberate process.
What if no property ID is supplied?
Notis should flag the missing identifier so you can clarify before proceeding.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Agent mail to Apaleo. A trigger fires from one place; an action lands in another.
Agent mail triggers
Apaleo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Archive a property
Use this endpoint to archive an existing live property this operation set the isarchived flag to true<br>you must have at least one of these scopes: 'properties.manage, setup.manage'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Check if a property exists
Check if a property exists by id.<br>you need to be authorized (no particular scope required)
New Email Received
Trigger for new emails in an AgentMail inbox
Check if a unit attribute exists
Check if a unit attribute exists<br>you must have at least one of these scopes: 'unitattributes.read, setup.read, setup.manage'.
Check if a unit exists
Check if a unit exists by id.<br>you must have at least one of these scopes: 'units.read, setup.read, setup.manage'.
Check if a unit group exists
Check if a unit group exists by id.<br>you must have at least one of these scopes: 'unitgroups.read, setup.read, setup.manage'.
Clones a property
Use this call to clone a specific property. this operation creates a new property with inventory and rate plans from the specified property.<br>you must have at least one of these scopes: 'properties.create, setup.manage'.
Create a unit
Use this call to create a new unit.<br>you must have at least one of these scopes: 'units.create, setup.manage'.
Create a unit attribute
Use this call to create a new unit attribute.<br>you must have at least one of these scopes: 'unitattributes.create, setup.manage'.
Connect any two apps with Notis in the middle.
Agent mail and Apaleo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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