Get an Algolia index inventory from email
Turn an emailed inventory request into a current list of indices and metadata.
Trigger
New Email Received
Trigger for new emails in an AgentMail inbox
Action
List Indices
Tool to list all indices and their metadata. use when you need to retrieve index names, sizes, and state before performing operations that depend on index properties.
Why this helps
Index inventory requests get delayed while someone manually gathers names and sizes from separate tools.
- Respond to inventory requests with a single index listing action.
- See index names and metadata together.
- Reduce manual inventory gathering.
Setup
Build it in a few focused steps.
- 1Connect Agent mail and Algolia once in the Notis portal.
- 2Create an automation and describe when to retrieve an index inventory from an email.
- 3Pick the Agent mail New Email Received trigger.
- 4Choose where Notis should send run reports.
- 5Test with one real email asking for an inventory.
Questions about this workflow
Does the action list records inside each index?
No. It lists indices and their metadata, not every object in each index.
Can it run for any email?
Tell Notis to run only when the message clearly requests an index inventory.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Agent mail to Algolia. A trigger fires from one place; an action lands in another.
Agent mail triggers
Algolia actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add AB Test
Tool to create an ab test comparing search performance between two variants. use to test different index configurations or search parameters and measure impact on click-through and conversion rates.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Browse Algolia Index
Tool to retrieve all records from an index. use when you need to export or iterate through an entire index dataset.
New Email Received
Trigger for new emails in an AgentMail inbox
Clear Objects
Tool to clear records of an index without affecting settings. use when you need to completely wipe all objects (e.g., after a bulk reindex) while preserving index configuration.
Clear Rules
Tool to delete all rules in an index. use when you need to wipe all rules before re-creating them. use after confirming no critical rules require retention.
Clicked Object IDs
Tool to send a click event to algolia to capture clicked items. use immediately after a user click outside of search contexts to report click events.
Clicked Object IDs After Search
Tool to send a click event after a search response. use when you want to report which items a user clicked in search results.
Converted Object IDs
Tool to send a conversion event for items outside of search context. use when tracking conversions on category pages or external flows unrelated to algolia search.
Copy Index
Tool to copy the specified index to a new index. use when you need to duplicate an existing index including records, settings, synonyms, and rules after confirming source and destination names.
Connect any two apps with Notis in the middle.
Agent mail and Algolia, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Algolia.