Check what is already in your document records
Review existing CMS items before adding another record for a document or candidate your team may already track.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
List Entity Items
Lists items in a content entity, with optional pagination and filters.
Why this helps
Duplicate records create extra review work and make it unclear which one is current.
- Review existing items before creating new ones.
- Reduce duplicate records and follow-up confusion.
- Use BotStar's available filters to narrow the list.
Setup
Build it in a few focused steps.
- 1Connect Affinda and BotStar once in the Notis portal.
- 2Create an automation in Automations, New Automation.
- 3Tell Notis which BotStar entity items to list and what name or status filter to use for the document workflow.
- 4Choose the webhook trigger and select where run reports should go.
- 5Test with one real lookup request and check the returned items.
Questions about this workflow
Can this search every document field?
The action lists entity items with optional name and status filtering. Do not assume it can filter on arbitrary fields.
Does this delete duplicates?
No. It lists records for review. Deleting items requires a separate action and a clear instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Affinda to Botstar. A trigger fires from one place; an action lands in another.
Affinda triggers
Botstar actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
BotStar LiveChat onClose Callback
Registers a callback that runs when the chat window closes.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Bot
Creates a new bot.
Get BotStar Application IDs
Retrieves the application IDs used by the live chat widget.
Create Bot Attribute
Creates a bot attribute for shared, multilingual values.
Livechat boot
Reinitializes the live chat widget with updated data.
Create CMS Entity
Creates a content entity with optional custom fields.
Close BotStar Livechat Widget
Hides the live chat window.
Create Entity Fields
Adds fields to an existing content entity.
Connect any two apps with Notis in the middle.
Affinda and Botstar, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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