Keep an eye on indices supporting document workflows
Get a scheduled inventory of available indices and make it easier to spot where document search work should begin.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List Indices
Lists available Elasticsearch indices.
Why this helps
When index names change or multiply, teams can lose track of where document records may be stored and waste time rediscovering the inventory.
- See the current index list in a recurring report
- Give collaborators a shared starting point for search tasks
- Reduce repeated manual inventory checks
Setup
Build it in a few focused steps.
- 1Connect ActiveMerge and Elasticsearch once in the Notis portal.
- 2Create an automation and tell Notis to list Elasticsearch indices and summarize the inventory for your document workflows.
- 3Choose a recurring schedule as the trigger.
- 4Choose where run reports go, then test with one real run.
Questions about this workflow
Does the schedule inspect ActiveMerge runs?
No. This automation uses a Notis schedule and lists Elasticsearch indices; it does not inspect ActiveMerge run history.
Can the report confirm which index contains each file?
No. The list action returns index inventory, not proof that a particular file or record is present.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link ActiveMerge to Elasticsearch. A trigger fires from one place; an action lands in another.
ActiveMerge triggers
Elasticsearch actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Index Schema
View the structure and field mappings of an index.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
List Indices
Lists available Elasticsearch indices.
Query Index
Searches an Elasticsearch index for documents.
Ping Cluster
Pings the cluster to check its connectivity and health.
Connect any two apps with Notis in the middle.
ActiveMerge and Elasticsearch, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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