Clear retired documents from search
When records should no longer appear, remove the matching entries from the index using a confirmed filter.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Delete Records by Filter
Deletes records that match a filter from an index.
Why this helps
Retired or expired documents can remain discoverable in search after they should be removed.
- Remove matching records from search after retirement.
- Avoid repeated manual deletion of a confirmed group.
- Keep search aligned with the supplied document lifecycle decision.
Setup
Build it in a few focused steps.
- 1Connect ActiveMerge and Algolia once in Notis.
- 2Create an automation and describe the confirmed filter that identifies records to delete.
- 3Pick the Notis webhook trigger and send a request only after the retirement workflow confirms the records should be removed.
- 4Choose where run reports should go.
- 5Test with a narrowly scoped filter and verify the intended records are gone.
Questions about this workflow
Can the workflow decide which documents are expired?
Only if the request supplies the relevant information and a clear filter. The action deletes every matching record, so the filter must be confirmed.
Does deleting these records delete files from ActiveMerge?
No. This action deletes records from the Algolia index.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link ActiveMerge to Algolia. A trigger fires from one place; an action lands in another.
ActiveMerge triggers
Algolia actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add AB Test
Creates an A/B test to compare search performance between two index variants.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Browse Algolia Index
Retrieves all records from an index.
Add or Replace Record
Creates a record in an index or replaces the existing record with the same ID.
Clear Objects
Removes all records from an index while keeping its settings.
Add Record to Index
Adds a record to an index, replacing any record with the same generated ID.
Clear Rules
Deletes all rules from an index.
Clicked Object IDs
Reports clicked items outside a search context.
Clicked Object IDs After Search
Reports items clicked in search results.
Connect any two apps with Notis in the middle.
ActiveMerge and Algolia, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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